Alaskan Klee Kai Club of America (AKKCOA)
Constitution and Bylaws

CONSTITUTION

SECTION 1. The name of the Club shall be Alaskan Klee Kai Club of America, also known in

 abbreviated form as AKKCOA, hereinafter referred to as the Club.
             a) Alaskan Klee Kai Club of America is a Domestic Nonprofit Organization incorporated in

                 the State of Alaska, hereinafter referred to as the State.
                            a. Indemnification clause: Pursuant to Alaska Nonprofit Law (AS 10.320.011),

                                No Member, director of the Board, officer or any agent and employee of the

                                Club, or any of their respective heirs and personal representatives (each an

                                “Indemnified Person”, and collectively, “Indemnified Persons”) shall:
                                  1.   Be liable to the Members or the Club as a result of an Indemnified

                                        Person’s activities as such for any mistake of judgment, or otherwise,

                                        except for acts or omissions not in good faith or which involve

                                        intentional misconduct or a knowing violation of law.
                                  2.   Have personal liability to the Club, a member or any other person

                                         or entity under any agreement, instrument or transaction entered

                                         into by them on behalf of the Members in their capacity as such.
                                  3.   Have personal liability in tort to the Club, a member or any other

                                         person or entity direct or imputed by virtue of acts performed by

                                         them as Indemnified Persons except for acts or omissions not in

                                         good faith or which involve intentional misconduct or a knowing

                                         violation of law.

SECTION 2. The objects of the Club shall be:
          (a)  To encourage and promote the highest standards in improving, by selective breeding

                 and health testing, pure-bred Alaskan Klee Kai that possess the appearance, soundness, 

                 structure, and temperament that is reflected in the AKC standard of the breed, and to do

                 all possible to bring their natural qualities to perfection.
          (b)  To encourage the organization of independent local specialty clubs in those

                  localities where there are sufficient fanciers of the breed to meet the requirements of

                  The American Kennel Club.
          (c)  To encourage members and breeders to accept the standard of the breed as approved by

                 The American Kennel Club as the standard of excellence by which Alaskan Klee Kai shall

                 be judged.
          (d)  To do all in its power to protect and advance the interests of the Alaskan Klee Kai breed

                 and to encourage sportsman-like conduct and competition at all canine related

                competitive events, and all events held under AKC Rules and Regulations.

          (e)  To conduct sanctioned matches, licensed events, and any other events for which the Club

                 is eligible under the Rules and Regulations of The American Kennel Club.

SECTION 3. The Club shall not be conducted or operated for profit. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, officers, directors, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions on furtherance of the purposes set forth in the Constitution or in Article I of the Bylaws.

SECTION 4. The members of the Club shall adopt and may from time to time revise such Bylaws as may be required to carry out these objects.

 

BYLAWS

ARTICLE I
Membership

SECTION 1. Eligibility. There shall be six (6) types of membership open for all persons who are in good standing with The American Kennel Club, who subscribe to the purposes of the Alaskan Klee Kai Club of America. Anyone who meets the requirements may apply for membership.
          (a)  REGULAR (Individual) membership is open to persons 18 years of age or older,

                who are resident citizens of the United States. Regular members are entitled to all

                club privileges, and are eligible to vote and hold office.
          (b)  HOUSEHOLD Membership is open to two (2) members of a household, 18 years of age

                or older who are both resident citizens of the United States. Each member is entitled to

                all club privileges, and each are eligible to vote and hold office.
          (c)  JUNIOR membership is open to children 10-17 years of age, who are resident citizens

               of the United States. Juniors may convert to regular membership upon reaching their

               18th birthday. Junior members shall not be entitled to vote or hold office, and do not

               count in determining quorum.
          (d)  FOREIGN membership is open to persons 18 years of age or older, who are not resident

                citizens of the United States (or its territories and possessions). Foreign members are

                entitled to all club privileges, but shall not be entitled to vote or hold office, and do not

                count in determining quorum.
          (e)  ASSOCIATE membership is open to persons 18 years of age or older, who are resident

               citizens of the United States, who are interested in further advancing their knowledge

               of the Alaskan Klee Kai, AKKCOA, AKC, and the sport of dogs. Associate members are

               not entitled to vote or hold office, and do not count in determining quorum.
          (f)  HONORARY membership. The Board of Directors may elect to present an Honorary

               membership to an individual who is 18 years of age or older, who is a resident citizen

               of the United States, who has made a significant contribution to this Breed or this Club.

               An affirmative vote of 2/3 of the Board of Directors shall be required to elect this

               membership. Honorary members pay no dues, are not eligible to vote, and do not count

               in determining quorum, but can maintain a “Regular” or “Household” membership if

               they pay dues.

(A member requesting a change of membership classification in order to include either voting or office holding privileges must first complete the application process for that of a Regular or Household Membership).

SECTION 2. Dues. Membership dues shall not exceed $100.00 per year for any membership type. Membership applications and dues received January 1 – June 30 shall be full cost. Membership applications and dues received July 1- Dec 31 shall be half cost. All membership renewals are due

by the 1st of January each year. No member may vote whose dues are not paid for the current year. During the month of November, the Treasurer shall send to each member a statement of dues for

the ensuing year.

SECTION 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors. The application shall provide that the applicant agrees to abide by these Bylaws, the AKKCOA’s Code of Ethics, the Rules and Regulations of The American Kennel Club, and AKC’s Code of Sportsmanship and Civility. The application shall state the name, address and any other information of the applicant required by the Board. It should also carry the endorsement of two (2) personal references that can attest to the applicant’s character, history, and care of their personal pets. Personal references should be Club members in good standing, not of the same household or the same immediate family as the applicant or of each other, if possible, but if applicant does not have Club member references, other references may be provided. Applicants who are unknown to Club members may contact the Board for further guidance. Accompanying the application, the prospective member shall submit dues payment for the current year.
 

All applications for membership are to be filed with the Membership Director or Secretary if no Membership Director is appointed. If received by Membership Director, all applications are to be forwarded to the Secretary and the applicant’s name and address, along with the reference’s names and address, shall be published via electronically (i.e. Via newsletter, email, private members only group, etc.) or by mail to the general membership following its receipt. Any objection to an applicant for membership, together with the reasons for such objections, and name(s) of the objector(s) shall be filed privately in writing with the Membership Director (or Secretary) within 30 days after posting the pending applicant. After the 30-day deadline, the Membership Director (or Secretary) will present the application for membership, along with all objection information, to the Board of Directors for a vote.

Following the 30-day publication, applicants may be elected to membership by secret ballot at any meeting of the Board or by secret vote of the Board electronically or by mail. Affirmative votes of 2/3 of the Board present at a meeting of the Board of Directors, or 2/3 of the entire Board voting electronically or by mail, shall be required to elect an applicant. Applicants shall be notified of the application approval or denial within 30 days of the vote of the Board; no reason shall be given for denial of membership.

An application which has failed to receive the requisite 2/3 affirmative votes by the Board may be presented by one of the applicant’s endorsers (if a Club member in good standing) at the next annual meeting of the Club and the voting members in good standing may elect such applicant by secret ballot and a favorable vote of 75% of the voting members present and voting. If the application is again denied, or should the applicant not be presented for a membership vote at the annual meeting, the applicant may not reapply within 12 months after such rejection.

SECTION 4. Termination of Membership. All materials belonging to the Club must be surrendered in proper condition to the Club Secretary, or to an individual named by the Board, no later than ten (10) days after the termination of membership.

Memberships may be terminated:
          (a) by Resignation. Any member may resign from the Club upon verifiable written notice

                to the Secretary, but no member may resign when in debt to the Club. Obligations

                other than dues are considered a debt to the Club and must be paid in full prior to

                resignation.
          (b) by Lapsing. A membership will be considered as lapsed and automatically terminated

               if such member’s dues remain unpaid after January 31st. The Board may grant an

               additional 30 days of grace to such delinquent members in meritorious cases. In no

               case may a person be entitled to vote whose dues are unpaid.
          (c) by Expulsion. A membership may be terminated by expulsion as provided in Article VI

              Section 4 of these Bylaws.

SECTION 5. Reinstatement. Members whose membership has lapsed within the preceding six (6) months prior to July 1 may be reinstated with the same requirements as specified in Article 1,

Section 3, as appropriate, except that the references requirement is waived.

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ARTICLE II
Meetings

SECTION 1. Annual Club Meeting. The annual meeting of the Club shall be held in the month of July, August, or September in conjunction with the Club’s specialty show, if possible, at a place, date, and hour as designated by the Board of Directors. Notice of the annual meeting shall be sent by the Secretary in any manner prescribed by the laws of the State in which the Club is incorporated at least thirty (30) days prior to the date of the meeting. If sent by mail, the notice shall be considered to be delivered when deposited in the United States mail addressed to the member at the member’s address as it appears on the records of the Club, with postage prepaid. The quorum for the annual meeting shall be ten (10) percent of the eligible voting members in good standing. Non-voting members do not count towards the determination of a quorum.
 

SECTION 2. Special Club Meetings. Special club meetings may be called by the President or by a majority vote of the members of the Board who are present at any meeting of the Board or who vote by mail or email. Special club meetings may also be called by the Secretary upon receipt of a petition signed by ten (10) percent of the voting members of the Club who are in good standing. Such special meetings shall be held at such place, date, and hour, as may be designated by the Board of Directors. Notice of such a meeting shall be sent by the Secretary in any manner prescribed by the laws of the State in which the Club is incorporated at least fourteen (14) days prior to the meeting. If sent by mail, the notice shall be considered to be delivered when deposited in the United States mail, addressed to the member at the member’s address as it appears on the records of the Club, with postage prepaid. The notice of the meeting shall state the purpose of the meeting, and no other Club business may be transacted. The quorum for such a meeting shall be ten (10) percent of the voting members in good standing. Non-voting members do not count towards the determination of a quorum.

SECTION 3. Board Meetings. Board meetings can be held in different ways, all of which must be in accordance with the State Laws. Meetings of the Board of Directors may be held at such
times and places as are designated by a majority vote of the entire Board. Written notice of each such meeting shall be sent by the Secretary to each member of the Board at least 14 days prior to the date of the meeting. Meetings of the Board of Directors may also be held by, or involve, a remote electronic communications system, including videoconferencing technology or the Internet, upon at least three days’ notification of such meeting, only if:
          a) Each person entitled to participate in the meeting consents to the meeting being held by 

              means of that system; and
          b) The system provides access to the meeting in a manner or using a method by which each

               person participating in the meeting can communicate concurrently with each other

               participant.
The quorum for a Board meeting shall be a majority of the Board members.
          a) Any voting matter of the Board may pass with 2/3 majority vote of the entire eligible

              Board voting members, regardless of meeting attendance.

SECTION 4. Special Board meetings. Special board meetings may be called by the President or may be called by the Secretary upon written request of three (3) members of the Board. Such meetings shall be held at such time and place, or via telephone conference or videoconference, as designated by the majority of the entire Board. Notice of such a meeting shall be sent by the Secretary in any manner prescribed by the laws of the State in which the Club is incorporated at least fourteen (14) days prior to the date of the meeting. Any such notice shall state the purpose of the meeting, and no other business shall be transacted. The quorum for such special board meeting shall be a majority of the entire Board.

SECTION 5. Board Business. The Board of Directors may also conduct business (including disciplinary hearings) by telephone conference, or videoconference, or by any other methods permitted by the laws of the State in which the Club is incorporated. Items voted upon by any method other than “in-person” meetings must be confirmed in writing by the Secretary within seven (7) days.

SECTION 6. Electronic Communication.
          (a) Where permissible under AKC policies, notifications of Club meetings, dues notices,

               minutes, newsletters and any other communications to Club members and the Board of

               Directors may be made by mail or email or by any other method permitted by the laws of

               the State in which the Club is incorporated, providing that the member and/or board

               member has signed an authorization agreeing to this method of electronic communication.

               The authorization, which shall release the Club from any liability should the notification

               be received late or not received due to circumstances beyond the Club’s control, shall be

               maintained by the Secretary. Such authorization is revocable upon receipt of written notice

               to the Secretary.
          (b) In all sections of these Bylaws specifying mailed ballots, electronic balloting shall be

                permitted if done in accordance with AKC’s procedure on Electronic Balloting for AKC

                Parent Clubs, and the State laws in which the Club is incorporated in, providing that the

                member and/or board member has signed an authorization agreeing to this method of

                voting. The authorization, which shall release the Club from any liability should the ballots

                be received late or not received due to circumstances beyond the Club’s control, shall be

                maintained by the Secretary. Such authorization is revocable upon receipt of written notice

                to the Secretary.
 

ARTICLE III
Directors and Officers

SECTION 1. Board of Directors. The Board shall be comprised of the President, Vice-President, Secretary, Treasurer and three (3) Directors, all of whom shall be members in good standing of the Club and who are resident citizens of the United States. They shall all be elected for a two (2) year term, term of office shall begin January 1, as provided in Article IV of these Bylaws, and shall serve until their successors are elected. General management of the Club’s affairs shall be entrusted to the Board of Directors.
          (a) Board of Directors shall be elected by ballot, as provided in Article IV of these Bylaws, to 

               serve for two years with a staggered election cycle.
          (b) The staggered election cycle for Board of Director positions will be election of President,

               Treasurer, and one (1) Director (Membership Director) on odd election years alternating

               with Vice President, Secretary and two (2) Directors the following year on even election

               years.
          (c) Immediate family members or household members may not serve on the Board during

               another family or household member’s term.
          (d) The immediate past President may serve in an advisory capacity, without a Board vote,

                on the Board for a period of one (1) year.

SECTION 2. Duties. The Board, consisting of the President, Vice President, Secretary, Treasurer, and Directors shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
          (a) The President shall preside at all meetings of the Club and of the Board, and they shall

                have the duties and powers normally given to the office of President in addition to those

                particularly specified in these Bylaws.
          (b) The Vice President shall have the duties and exercise the powers of the President in case

                of the President’s death, absence, or incapacity. The Vice President shall have such other

                powers and perform such other duties as may be determined by the Board of Directors.
          (c) The Secretary shall keep a record of all meetings of the Club and of the Board; keep a

                record of all votes taken by mail or electronically; keep a record of all matters of which a

                record shall be ordered by the Club, have charge of the Club correspondence, notify

                members of meetings, notify new members of their acceptance to membership (in the

                absence of a Membership Director), notify officers and directors of their election to office,

                keep a roll of the members of the Club who are in good standing with their addresses (in

                the absence of a Membership Director), which shall be sent to any member in good

                standing, upon written request, not more than once every Club year, and carry out such

                other duties as are prescribed in these Bylaws.
          (d) The Treasurer shall collect and receive all moneys due or belonging to the Club. Moneys

                shall be deposited in a bank designated by the Board, in the name of the Club. Shall pay

                every bill that comes due when it arrives and shall pay for all lawfully required filings and

                insurance premiums. The financial books shall be maintained, and at all times shall be

                open to inspection by the Board and a report shall be prepared and given at every meeting

                on the condition of the Club’s finances and every item of receipt or payment not before

                reported. At the annual meeting, an accounting shall be rendered of all moneys received

                and expended during the previous fiscal year. Send out renewal notices to the membership

                in November. The Club shall be insured in such amount and through a type of policy as the

                Board shall determine which will cover the actions of the Treasurer.
          (e) Directors: The board shall have three (3) Director positions to serve in their respective

               capacities both with regard to the Club and its meetings and the Board and its meetings.

               Each Director shall be responsible for certain areas as determined by the Board of

               Directors and carry out such other duties as are prescribed in these Bylaws and by the Board.
          (f) All board members shall abstain from voting with respect to:
                     I.  Any matter that will, or is significantly likely to, provide direct or indirect

                         pecuniary benefit to themselves, or to their respective immediate family

                         members or employers, and

                   II.  Any conflict or dispute directly involving themselves, their respective

                         immediate family members, or employers.
 

*(SECTION 3. AKC Delegate. The Delegate shall be appointed by the Board if/when the need arises, serving a 3-year term. The Delegate shall not be limited in the number of terms they may serve. The Delegate must be a Club member in good standing, with an eligible voting status membership, and shall serve as a non-voting member on the Board, unless the Delegate was duly elected by the membership as an officer or member of the Board. The Delegate shall represent the Alaskan Klee Kai breed and the Club, serving as the Club’s primary contact with the AKC. The Delegate is expected to attend Delegate Meetings of the American Kennel Club and report to the Board following each meeting within 14 days or at the next scheduled Board meeting, whichever occurs first. The Delegate shall advise the Board of any items to be voted on, especially those matters that would directly affect the Alaskan Klee Kai and the Club.)*
 

SECTION 4. Vacancies. Any vacancies occurring on the Board of Directors or among the officers during the year shall be filled for the remainder of the position’s term by a majority vote of the remaining Board. However, a vacancy in the office of President shall automatically be filled by the Vice President for the remainder of the term, and the resulting vacancy in the office of Vice President shall be filled by a majority vote of the Board.
 

SECTION 5. Removal From Office. Should any officer or director fail to participate or perform the duties of the position they hold, without just cause/excusal, in three separate actions, that occur on two or more separate days, or are absent without just cause/excusal from three consecutive Board meetings, that person may be removed from office by a 2/3 majority of vote of the entire Board and in accordance with State law of the State in which the Club is incorporated. Action is defined as: 1) responding to a request (electronic or mailing) from the Secretary or Membership Director of motion(s) requiring a vote. Just cause/excusals must be communicated to the Club President, who holds final authority on excusal from position duties. Any officer or director who fails to remain a member in good standing with the Club or The American Kennel Club may be removed from office by a 2/3 majority of vote of the entire Board and in accordance with State law of the State in which the Club is incorporated. Within 24 hours of Board voted removal, the Club President will communicate the removal from office except in the event the President is removed, then the Vice President will communicate removal from office.

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ARTICLE IV

The Club’s Financial/Fiscal Year, Voting, Nominations, Elections, Official Year, & Policies

SECTION 1. Financial/Fiscal Year. The Club’s Financial/Fiscal year shall begin on the 1st day of January and end on the last day of December.
 

SECTION 2. Voting. Each voting member in good standing whose dues are paid for the Financial/Fiscal year shall be entitled to one vote at any Club meeting or special Club meeting at which the member is present.

At the annual meeting or at a special meeting of the Club, voting shall be limited to those voting members in good standing who are present at the meeting, except for the annual election of officers, directors, and amendments to the constitution and Bylaws, and amendments to the standard for the breed, which shall be decided by secret ballot conducted in any manner provided for by the laws of the State in which the Club is incorporated- written ballot cast by mail or by electronic balloting by an independent firm in accordance with the State Law and AKC policy.
 

Voting by proxy shall not be permitted. The Board of Directors may decide to submit other specific questions for decision of the members.

SECTION 3. Nominations and Ballots. No person may be a candidate in a Club election who has not been nominated in accordance with these Bylaws. A Nominating Committee shall be chosen by the Board of Directors before July 15th. The committee shall consist of three members from different areas of the United States, and two alternates, all members in good standing and resident citizens of the United States, no more than one of whom may be a member of the current Board of Directors. The board shall name a chair for the committee, and it shall be such a person’s duty to call a committee meeting, which shall be held on or before July 22nd. The Nominating Committee may conduct its business by mail or email.
          (a) The Nominating Committee shall nominate from among the eligible members of the Club,

                one candidate for each open position on the Board of Directors and shall procure the

                acceptance of each nominee chosen. All suggested nominees must be a member in good

                standing to be eligible for a position on the Board. The committee should consider

                geographical representation of the membership to the extent that it is practicable to do so,

                along with their qualifications and experience. The nominating committee shall then submit

                its slate of candidates, along with their qualifications, to the Secretary by August 15th. The

                Secretary shall email or mail the list, including the full name of each candidate, the name of

                the State in which he/she resides, and their qualifications to each member of the Club on

                or before September 1st, so that additional nominations may be made by the members if

                they desire.
          (b) Additional nominations of eligible members may be made by written petition addressed to

               the Secretary and postmarked on or before October 1st, signed by five (5) members and

               accompanied with the nominee's qualifications and experience, and with the written

               acceptance of each such additional nominee signifying his/her willingness to be a candidate.

               No person shall be a candidate for more than one position, [with the exception of the AKC

               Delegate who may or may not be a member of the Board]. If the Secretary is an opposed

               candidate in the election and the board does not utilize an independent professional firm,

               the board shall designate another officer or director who is not a candidate in the election

               to send the final slate to the membership, and to receive ballots for tabulation applicable

               to subsections “3c”, “3d” and “3e”.
          (c) If one or more valid additional nominations are received or postmarked on or before

              October 1st, the Secretary (or an independent professional firm designated by the board)

               shall, on or before October 15th email or mail to each voting member in good standing, a

               ballot listing all of the nominees for each position in alphabetical order, with the names of

               the States in which they reside, and their qualifications and experience, together with a

               blank envelope and a return envelope addressed to the Secretary (or designated

               professional firm) marked “Ballot” and bearing the name of the member to whom it was

               sent. So that the ballots may remain secret, each voter, after marking their ballot, shall

               seal it in the blank envelope, which in turn shall be placed in the second envelope and

               return it in accordance with the directions provided addressed to the Secretary (or

              designated professional firm).
                    i.     All voting members in good standing who have provided a written authorization

                          for electronic balloting and communication shall vote using electronic balloting

                          in any manner prescribed by the laws of the State in which the Club is incorporated

                          and AKC Electronic Balloting for AKC Parent Clubs policies. The Secretary shall

                          ensure that the electronic balloting process provides each member voting

                          electronically with the same information provided to members voting on paper ballots.
                  ii.    The inspectors of election (or designated professional firm) shall check the ballot

                          returns against the list of voting members whose dues are paid for the current year

                          prior to opening the outer envelopes, removing the blank envelopes, and shall certify

                          the eligibility of the voters as well as the results of the voting. In the event of votes

                          being cast by electronic balloting, the inspectors of election (or designated

                          professional firm) shall certify the eligibility of the voters as well as the results of

                          the voting.
                 iii.    The inspectors of election (or designated professional firm) shall combine the

                          results of the paper balloting and all electronic balloting, and the results of the

                          election shall be sent to the Secretary on or before December 1st. The Secretary

                          shall announce the results of the election to the membership in any manner

                          prescribed by the laws of the State in which the Club is incorporated.
          (d) Nominations cannot be made at the annual meeting or in any manner other than as

                provided above.
          (e) Ballots must be received by the inspectors of election (or independent professional firm

               designated by the board) no later than November 15th. Ballots received after November 15th

               will not be counted.

SECTION 4. Annual Election. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. If no valid additional nominations are received or postmarked on or before October 1st, the Nominating Committee’s slate shall be declared elected, and no balloting will be required. Any uncontested position should be automatically elected. If any nominee is unable to serve for any reason, such nominee shall not be elected and the vacancy created shall be filled by the new Board of Directors in the manner provided by Article III, Section 4.

The election of officers and directors shall be conducted by secret ballot in any manner provided for by the laws of the State in which the Club is incorporated. Ballots to be valid must be received by the Secretary (or independent professional firm designated by the board) by November 15th. Ballots shall be counted by three inspectors of election who are members in good standing and neither members of the current board nor candidates on the ballot and who shall be chosen in advance by the board; or by an independent professional firm designated by the board to send, receive, and count the ballots.

The elected officers and directors shall take office on the first day of January following the election and each retiring officer shall turn over to his/her successor in office all properties and records relating to that office within 30 days after the election.
 

SECTION 5. Club Year. The Club’s official year shall begin on the 1st day of January and end on the last day of December Each retiring officer shall turn over to his/her successor in office all properties and records relating to that office within 30 days after the results of the election are known.

SECTION 6. Policies. The Club may maintain a Policy Manual to act as support for the Club’s Constitution and Bylaws to describe and outline the Club policies that are adopted by the Board in the general course of doing business. The Constitution and Bylaws will be the governing authority, and no policies or reference documents shall conflict with the Constitution and Bylaws. The Policy Manual may be amended to accommodate the goals and objectives of the Club by 2/3 majority Board vote. The current Policy Manual shall be available to general membership on the Club website or electronically requested by email through the Secretary.

 

ARTICLE V
Committees

SECTION 1. The board may each year appoint committee chairpersons to advance the work of the Club in such matters as dog shows, obedience trials, agility trials, trophies, annual prizes, membership, breed health, and other fields which may well be served by committees.
          a) Standing committee chairpersons shall always be a member in good standing with a voting

              eligible membership and shall be appointed by the Board to aid in long

              standing/annual/recurrent needs of the Club.
                    a. Standing committee chairpersons shall hold their office for the period of the

                        calendar year in which they are appointed and will be subject to reappointment,

                        if in agreement, each December at the discretion of the Board. There is no term

                        limit for Committee chairpersons.
          b) Special committee chairpersons shall be appointed by the Board to aid in particular

              and specific projects of limited duration. Special committee chairpersons shall always

              be a member in good standing and are not limited to voting eligible memberships.
                    a. Special committee chairpersons shall hold their office for the duration of the

                        project assigned and are not limited to the calendar year appointment.
          c) All committees and committee chairpersons shall be subject to the authority and direction

              of the Board. Committees and committee chairpersons may advise the board regarding

              their respective committee but do not have the authority to vote in Board or Club related

              business. The Board of Directors can accept or decline, in whole or in part, any committee

              recommendation.
 

SECTION 2. Any committee chairperson’s appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated.
 

SECTION 3. A committee chairperson may enlist the assistance of other Club members in good standing to help accomplish the committee goals. Committee members are selected by the committee chairperson and do not require Board appointment or voting eligible membership. Committee members may be removed by the committee chairperson and do not require Board approval. Upon changing of committee chairpersons, committee members’ continued service will be determined by the current committee chairperson.
 

SECTION 4. Each committee chairperson shall maintain all records pertaining to the function of their committee and shall report to the Board as requested. Committee chairpersons shall relinquish all committee records to any successor or to the President within 30 days of the termination of their appointment.